Lending Scans of Physical Items

Printing Pull Slips

Before you can lend a scan of a book chapter or article from a print journal you need to pull the book or journal from the shelf. Go to the Article/Book Chapter Pull Slip Set in the Lending section of Rapido. Items with the Being Processed and Created Lending Request status that are held physically, but the requested format is digital, will appear in this set. Change the Sort By selection from Creation Date to Shelving Location to order the items by Call Number. Select all the requests in this Set, click Print Slip, and release the printouts from the Printouts Queue using the Print Multiple Items Per Page cloud app.

Once the pull slips are printed, use them to find and pull the book or journal from the shelf.  

Scanning

Once the book or journal has been pulled it is time to scan the pages requested by the Borrowing library. There are many different scanners used by libraries in the CSU, and they all work slightly differently. Regardless of which scanner you use, scan the requested pages and save them in PDF format in a drive or folder where you can easily access the files to upload them to Rapido. When you save the file, you should save it as the Internal Identifier using the barcode printed on the pull slip used to find the book in the library stacks. 

Deliver Manually

Go to Alma > Fulfillment > Resource Requests > Deliver Digital Documents to start delivering scanned items. Scan the External Identifier barcode on the pull slip and upload the file from your shared drive or folder. Check the preview to ensure you attached the correct item and click Done. The request will now be delivered to the Borrowing library.

Deliver Automatically

Rapido can use a scheduled job to deliver articles automatically. This requires a drive hosted on a server connected to Alma. Once the connection is made, save all scanned article and book chapter PDFs in the drive as their Internal Identifier. The Alma job will match open requests to files with a matching Internal Identifier, upload them to Alma, and deliver them to the Borrowing library automatically. 

RapidILL

When a request is scanned or downloaded and delivered it uses a service called RapidILL. This service predates Rapido and many libraries on other systems connect to each other using RapidILL to share digital copies of articles and book chapters. RapidILL was purchased by Ex Libris and became the basis of Rapido, but it still exists outside of Rapido and is used by libraries around the world on other systems. All requests in Rapido are delivered using RapidILL. When a Rapido request goes through RapidILL the Rapido External Identifier, which starts with 01 followed by a seven letter library code, will be replaced by a RapidILL Number, an eight digit number.