Configuration in Alma

Perpetual collections in the NZ

Perpetual collections

There have been changes to the configuration and management of perpetual collections for collections that were previously part of an SDLC subscription.  If a library cancels a centralized subscription and perpetual access is part of the subscription, those titles will need to be configured and managed in the IZ.  

When a collection is canceled, perpetual access is different for each library and depends on when they started the subscription and when they ended the subscription.   Access to titles and the coverage for those titles can be different for each library.  Since there is no longer a central subscription for the collection, the collection will need to be activated in the IZ with the content included in the perpetual access at the time the subscription is canceled.  SDLC can help with what is included in the perpetual access.  Also, most content admin sites have an option to download titles lists with the perpetual access holdings. 

Exception to this change, if SDLC purchased a perpetual collection, such as the AAPT Book Archive or Ethnic & Diversity or the Adam Matthew collections.  These collections will be maintained in the NZ since the collections were purchased for all libraries at the same time.  Coverage will be same for all libraries for these one-time purchases.

 

From Kirstie Genzel:

"Perpetual access (or post termination access as some vendors call it) typically varies for each campus.  The coverage dates that your campus retains after canceling a subscription depend on the years there was an active subscription, so your perpetual coverage dates might be different than those of another campus.  

Managing different coverage dates for different campuses is very difficult in the NZ since there is no option that allows portfolio coverage dates in a single e-collection to be adjusted on a campus by campus basis using the group settings. It requires separate e-collections to be managed for each variation in coverage dates, which is not feasible. Because of this, if a library cancels a subscription through SDLC, they will need to set up a collection in their IZ for their perpetual access, adjusting the coverage dates to match what is available to their campus specifically.  

In the rare instances where all CSUs start and end a subscription through SDLC together, or the publisher provides the same perpetual access to everyone regardless of when they subscribed, those e-collections would be able to be maintained in the NZ. Those situations are rare however."